Managing Files
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Backup and Restore *

Ø What gets backed up on each floppy? *

Ø What is the difference between backing up to floppies and importing/exporting? *

Ø Do I need to backup to four separate floppies all the time? *

Ø What if I have plans on both computers but marks on just one? *

Ø What does not get backed up to floppies? *

Ø The Backup or Restore Process gets stalled. *

Ø I can not Find My Marks *

More than One Teacher on a Computer *

Ø Can many teachers use the same teacher data file for printing reports? *

When do Teachers Use the Backup and Restore instead of Importing and Exporting. *

Ø Computer Shortages *

Ø Multiple MotherShips *

Ø Mother Ships vs School Files *

Backup and Restore

Ø What gets backed up on each floppy?

Comment Bank and Long Range Plans: Backs up all the comments in all comment banks (including both Gradebook and report card comment banks), all the comment categories in your Gradebook, and all of the expectations in your teacher file (including the ones you personally wrote).

All Report Card Data and Student Information: Backs up all report card grades and comments and all class lists.

Unit Plans: Backs up all units and the list of expectations linked to each unit (note that if you have written your own expectations this will not appear when you restore unless you also restore the Comment Bank and Long Range Plans).

Gradebook Information: Backs up all of the data and marks in your Gradebook (note that you will not be able to view this information unless your unit plans are also restored).

What is the difference between backing up to floppies and importing/exporting?

Backing up copies all data to disk. For example, backing up your unit plans copies all of your unit plans to a disk. Exporting usually allows you to select specific parts. When you export plans you can choose the units that you want copied to a disk.

Restoring your unit plans will erase all of the existing unit plans in your teacher file and replace them with the one on the floppy.  Importing plans allows you to select specific units on the floppy to be added to the ones already in your teacher file.

Ø Do I need to backup to four separate floppies all of the time?

No, but it is a very good idea.   If you try to put all of your data on one or two disks the information may not fit, and secondly, you will not necessarily get a warning message letting you know that the disk is full.  In other words it is very possible that you get home and discover that not all information was saved to the floppy.  By saving to 4 different blank floppies you reduce the chances of a problem occurring.  

What if I have plans on both computers but marks on just one?

This is a common occurrence.  If at any time you want to have marks on both computers, back up the marks on the computer that has the marks and restore it to the computer with no marks.  In other words, it is possible to do a backup with only one part of your teacher file.

It is recommend that you choose one computer to enter all of your marks on.  This will prevent you from running into the situation where some of your marks are on one computer and some of your marks are on another computer.

What does not get backed up to floppies?

When you back up to floppies there are a couple of tables that do not get saved to floppies.  One is the parent contact manager, and the other is the grade averages.  The reason is that Teacher’s Partner is designed to be able to operate in a network environment at school.  When it is set up properly in a network, a teacher who logs onto the network and runs Teacher’s Partner will have access to plans, marks, and reports for the students they teach.  But they will also have access to the entire school for students’ grade averages and parent contact / behaviour information.  The program was designed this way so that any teacher who had a problem with a student – in the playground for instance – could record the information in the parent contact / behaviour manager.  The parent contact manager is designed to make it easier for teachers to keep track and communicate the various interactions that have occurred with students. When used properly it should make it quicker for teachers and administrators to identify problem behaviour patterns.

The only way to back up of parent contact / behaviour information is to make a duplicate of the school file onto a zip drive or some other hard drive.

 

The Backup or Restore Process gets Stalled

1. Try to repair the disk by using the Windows scan disk feature – (Start / Programs / Accessories / System Tools / ScanDisk) feature.

2. Try using fresh floppy disks.

3. Try repairing your Teacher File – (Start / Programs /Teacher’s Partner / Repair Teacher File)

 

I can not Find My Marks

If you are trying to transfer marks from one computer to another then it is essential that you transfer all long range plans and unit plans first.  All of the mark data is connected by codes to the units plans and long range plans.

 

 

More than One Teacher on a Computer

Ø Can many teachers use the same teacherdata file for printing reports?

You may be in a situation where all reports need to be printed from one computer.  A term frequently used to describe a standalone computer that contains all the reports is the "Mother Ship".  In this situation it is recommended that no teacher actually write their reports on the Mother Ship.  Instead all teachers write their reports on other computers and then export the report information to a disk.  This information is then imported to the Mother Ship.

There are three reasons why teachers should not write their reports on the Mother Ship.

1. There is going to be a lot of traffic at the Mother Ship because many teachers will need access to it in order to import and print their reports.

2. It is more likely that report data could be lost because if a teacher makes a mistake importing and exporting, the teachers writing reports on the Mother Ship may not have any place where the report information is backed up.

3. If all teachers are trying to write their reports on the Mothership it means that all teachers will have to share the same unit plans, Gradebook and comment bank.  Most teachers prefer to customize and create their own comment banks.

When do Teachers Use the Backup and Restore instead of Importing and Exporting.

Many teachers will end up using three different computers during the course of the year.

1. A home computer.

2. A school computer designated as the Teacher’s Computer.

3. A school computer designated as the Mother Ship.

During the school year the teacher may decide to do some work at home and some work at school.  In order to have updated plans, marks, report, and comments on both the home computer and the school computer, the teacher will backup and restore data.  In other words, if you enter marks in the Gradebook on the school computer, and you want those marks to appear in your home computer, the only way to do this is to backup the marks on your school computer and restore them to your home computer.

Ø Computer Shortages

What if we do not have enough computers at school for each teacher to have their own?

It is possible to get two are three teachers at a school sharing the same computer.  To do this, go to install, and read about how to set up two teachers on the same computer.

Ø Multiple MotherShips

If you have a large school with a lot of staff you may want to have more than one Mothership.  You could designate one Mothership for each division. This is possible because every copy of Teacher's Partner has the ability to import and merge with an unlimited number of reports.

Ø Mother Ships vs School Files

Is the Mother Ship the same as the School File? No.

The Mother Ships are used when a school is using standalone computers and printing all reports from a single computer.

The school file is used in a networked environment.  In addition to being able to link to a teacher file on the network, the program can simultaneously be linked to a school file.  The school file will contain behaviour records and parent contacts for all students in the school.  It also contains the report grades from all students in the school.  Therefore even if only one class is in the teacher file, the report averages will represent the entire grade rather than just the class.